GOVERNANCE 04 Sect ion Ranhi ll Ut i l i t i es Berhad 120 STAKEHOLDER RELATIONSHIP We acknowledge that investors play a vital role in the success and growth of Ranhill. Due to this, we want to keep the lines of communication and information open and effective with existing and prospective investors. Through these communications, our aim is to be able to support engagements awareness into active investor interest, investment and support. In FY2022, several briefings with investors and analysts were held. The Group also had received media exposure via media relations activities which included issued press statements, interviews and press conferences. The Board believes its practices in this area are consistent with ensuringdialoguewith shareholders andgood corporate governance. The engagement sessions also allow us to share the growth strategy for the Company as well as to understand their views on various value adding opportunities. More details on the Group’s stakeholder management and engagement activities are provided on page 66 of the Sustainability Statement. II. CONDUCT OF GENERAL MEETINGS SHAREHOLDER PARTICIPATION AT GENERAL MEETING The Company recognises the importance of shareholder participation in general meetings and supports and encourages that participation. The company has poll voting arrangements in place. Copies of the Chairman & CE addresses to shareholders are contained in our Annual Report which is made available to the market via the Bursa Securities announcement link and posted on the Company’s website at least 21 days prior to the AGM. The outcome of voting on the items of business is disclosed to the market and posted to the Company’s website after the AGM. The Company held a physical AGM in the year 2022 subsequent to the country transitioning to endemic phase of Covid-19. The Company’s 8th AGM was held at Grand Hyatt Hotel, Kuala Lumpur on 2 June 2022. The Notice of 8th AGM was circulated on 29 April 2022 which is more than the stipulated 28 days from the date of AGM. Tan Sri Hamdan Mohamad, Chairman and Chief Executive of the Company chaired the 8th AGM. All the Directors, together with representatives from auditors, major shareholders and key senior management and other management of the Company attended the 8th AGM. The Board is of view that a physical AGM will allow shareholders to have more engagement with the Board and to discuss the business performance and future direction of the Group in a more effective manner. Shareholders were able to raise their queries to the Board and the Chairman and relevant Directors or Management were able to provide clarification and explanation to the shareholders. The Minutes of the 8th AGM including Question & Answer (“Q&A”) at the 8th AGM are published on the Company’s website. The Company’s external auditor is to answer shareholder’s questions, if any, about the conduct of the audit, the preparation and content of the audit report, the accounting policies adopted by the Company and the independence of the auditor in relation to the conduct of the audit. The AGM was also overseen by an independent scrutineer, who were present at site during the AGM to ensure the poll voting was conducted in accordance to the rules and regulations. To maintain transparency and to effectively address any matters and concerns, the Group has a dedicated electronic mail, i.e. ir.info@ ranhill.com.my to which stakeholders can direct their queries. This CG Overview Statement was approved by the Board of Directors of Ranhill on 23 March 2023. CORPORATE GOVERNANCE OVERV I EW STATEMENT
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